Workforce Solutions Associate

Human Capital Business Solutions Ltd, a boutique HR advisory firm headquartered in Uganda with a country office in Tanzania, is hiring a Workforce Solutions Associate in Kampala. The role keeps managed manpower, payroll-input and outsourced workforce services running smoothly, so that employee records, payroll inputs and client reports are accurate and delivered on time.

Key Responsibilities

• Coordinate recruitment, contracting, onboarding, induction and deployment of assigned employees within agreed timelines, and keep contracts, statutory documents and personnel files complete.
• Collect and validate attendance, leave and timesheet data, then compile payroll inputs and submit them for review before payroll cut-offs; follow up any discrepancies quickly.
• Support Finance with payslips, statutory deductions and payroll queries, and keep records on contracts, benefits and allowances.
• Answer routine employee queries, report welfare, conduct and performance concerns to the Senior Associate, and prepare documentation for disciplinary, grievance and performance processes.
• Handle contract renewals, exits and offboarding, and log every vacancy or replacement trigger, tracking each replacement from sourcing through to deployment.
• Act as the day-to-day contact for assigned client matters: prepare periodic reports, schedule review meetings, keep action logs and flag service risks early.
• Maintain trackers of deliverables, cut-off dates and SLAs, and escalate potential delays before deadlines are missed.
• Keep workforce data accurate in Odoo and other company systems, follow company SOPs and support statutory and contractual compliance.
• Help prepare proposals, tenders and capability statements, capture client and market feedback, and flag cross-selling opportunities.

Requirements

• Bachelor’s degree in Human Resource Management, Business Administration, Organisational Psychology, Management or a related discipline.
• 1–3 years’ experience in HR administration, workforce administration, payroll coordination, recruitment support or client service.
• Experience with an outsourced manpower provider, HR consultancy or other client-facing environment is an added advantage.
• Knowledge of Ugandan employment law, PAYE and NSSF is an advantage.
• Strong Microsoft Office skills, especially Excel, and willingness to learn Odoo and other HR systems.
• High attention to detail, good deadline management, clear and proactive communication, and discretion with sensitive employee and client information.
• Ability to juggle several accounts in a lean, fast-paced team.

How to Apply

Apply through the employer’s official page: https://hcbsltd.com/careers/.