Administrative Assistant

Lafab Solutions is looking for an organised, customer-focused Administrative Assistant for its Human Resources & Administration department at Namanve. The fixed-term post covers reception, general administration, travel and fleet coordination, facilities upkeep and basic HR support. Female candidates are encouraged to apply.

Key Responsibilities

• Welcome visitors professionally and handle incoming calls and routine inquiries
• Receive, record and dispatch mail, documents, parcels and deliveries
• Maintain visitor registers, office records, filing systems, appointments and meeting schedules
• Coordinate travel for staff and the Board, including hotel, transport and air ticket bookings
• Keep records of company vehicles and motorcycles, track usage, servicing, repairs, insurance and licensing
• Coordinate maintenance, repairs and cleanliness of offices and the yard
• Supervise office cleaners and monitor cleaning standards
• Keep custody and control of office keys and access cards
• Monitor stationery and supplies, arrange replenishment and keep stock records
• Support HR with employee records, interview coordination, onboarding documents, attendance and leave records
• Perform other duties assigned by the HR & Administration Officer

Requirements

• Diploma in Business Administration, Office Administration, Human Resource Management or a related field
• At least 3-5 years of relevant experience in administration, office management, facilities coordination or a similar role
• Experience in travel coordination, fleet administration, facilities management or HR administrative support is an added advantage
• Proficiency in Microsoft Office and general office equipment
• Excellent communication, interpersonal, organisational and customer-service skills
• Strong record-keeping, planning and follow-up skills, able to multitask with minimal supervision
• Integrity, confidentiality, accountability and attention to detail

How to Apply

Apply through the employer’s official page: https://www.lafabsolution.com/.